OBLIGATIONS OF DATA FIDUCIARY
Every person processing
personal data of a data principal shall process such personal data—
(a) in a fair and reasonable manner and ensure the privacy of the data principal; and
(b) for the purpose consented to by the data principal or which is incidental to or connected with such purpose, and which the data principal would reasonably expect that such personal data shall be used for, having regard to the purpose, and in the context and circumstances in which the personal data was collected.
The personal data shall be collected only to the extent that is necessary for the purposes of processing of such personal data.
(1) Every data fiduciary shall
give to the data principal a notice, at the time of collection of the
personal data, or if the data is not collected from the data principal, as soon
as reasonably practicable, containing the following information, namely:—
(a) the purposes for which the personal data is to be processed;
(b) the nature and categories of personal data being collected;
(c) the identity and contact details of the data fiduciary and the contact details of the data protection officer, if applicable;
(d) the right of the data principal to withdraw his consent, and the procedure for such withdrawal, if the personal data is intended to be processed on the basis of consent;
(e) the basis for such processing, and the consequences of the failure to provide such personal data, if the processing of the personal data is based on the grounds specified in sections 12 to 14;
( f ) the source of such collection, if the personal data is not collected from the data principal;
(g) the individuals or entities including other data fiduciaries or data processors, with whom such personal data may be shared, if applicable;
(h) information regarding any cross-border transfer of the personal data that the data fiduciary intends to carry out, if applicable;
(i) the period for which the personal data shall be retained in terms of section 9 or where such period is not known, the criteria for determining such period;
( j) the existence of and procedure for the exercise of rights mentioned in Chapter V and any related contact details for the same;
(k) the procedure for grievance redressal under section 32;
(l) the existence of a right to file complaints to the Authority;
(m) where applicable, any rating in the form of a data trust score that may be assigned to the data fiduciary under sub-section (5) of section 29; and
(n) any other information as may be specified by the regulations.
(2) The notice referred to in
sub-section (1) shall be clear, concise and easily comprehensible to a
reasonable person and in multiple languages where necessary and practicable.
(3) The provisions of sub-section (1) shall not apply where such notice substantially prejudices the purpose of processing of personal data under section 12.
(1) The data fiduciary shall
take necessary steps to ensure that the personal data processed is complete,
accurate, not misleading and updated, having regard to the purpose for which it
(2) While taking any steps under sub-section (1), the data fiduciary shall have regard to whether the personal data—
(a) is likely to be used to make a decision about the data principal;
(b) is likely to be disclosed to other individuals or entities including other data fiduciaries or processors; or
(c) is kept in a form that distinguishes personal data based on facts from personal data based on opinions or personal assessments.
(3) Where personal data is disclosed to any other individual or entity, including other data fiduciary or processor, and the data fiduciary finds that such data does not comply with the requirement of sub-section (1), the data fiduciary shall take reasonable steps to notify such individual or entity of this fact.
9. Restriction on retention of personal data
(1) The data fiduciary shall
not retain any personal data beyond the period necessary to satisfy the purpose
for which it is processed and shall delete the personal data at the end of the
(2) Notwithstanding anything contained in sub-section (1), the personal data may be retained for a longer period if explicitly consented to by the data principal, or necessary to comply with any obligation under any law for the time being in force.
(3) The data fiduciary shall undertake periodic review to determine whether it is necessary to retain the personal data in its possession.
(4) Where it is not necessary for personal data to be retained by the data fiduciary under sub-section (1) or sub-section (2), then, such personal data shall be deleted in such manner as may be specified by regulations.
The data fiduciary shall be
responsible for complying with the provisions of this Act in respect of any
processing undertaken by it or on its behalf.